\n| \n LABOUR RELATIONS<\/strong><\/p>\n<\/td>\n<\/tr>\n\n| \n Written particulars of employee must be kept after termination of employment<\/p>\n<\/td>\n | \n 3 years after the termination of employment<\/p>\n<\/td>\n<\/tr>\n | \n| \n Employee name and occupation<\/p>\n<\/td>\n | \n 3 years from the date of the last entry in the record<\/p>\n<\/td>\n<\/tr>\n | \n| \n Time worked by each employee<\/p>\n<\/td>\n<\/tr>\n | \n| \n Remuneration paid to each employee<\/p>\n<\/td>\n<\/tr>\n | \n| \n Date of birth of any employee under 18 years of age<\/p>\n<\/td>\n<\/tr>\n | \n| \n Any other prescribed information<\/p>\n<\/td>\n<\/tr>\n | \n| \n Employer must keep records for each employee specifying the nature of any disciplinary transgressions, the actions taken by the employer and the reasons for the actions<\/p>\n<\/td>\n | \n Indefinite<\/p>\n<\/td>\n<\/tr>\n | \n| \n <\/p>\n<\/td>\n | \n <\/p>\n<\/td>\n<\/tr>\n | \n| \n SECTIONAL TITLE SCHEMES \u2013 Body Corporates \/ Home Owners Associations<\/strong><\/p>\n<\/td>\n<\/tr>\n\n| \n Must ensure that all books of account and financial records are retained<\/p>\n<\/td>\n | \n Six years after completion of the transactions, acts or operations to which they relate<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
\nRECORD KEEPING:<\/u><\/strong><\/span><\/h1>\n <\/p>\n ![](\"http:\/\/www.redcrier.com\/wp-content\/uploads\/2015\/01\/Record-Keeping.jpg\") <\/p>\n
<\/h3>\nHow long do you need to keep documents?<\/u><\/strong>How to keep records?<\/u><\/strong><\/span><\/h3>\nPART 3 – Health and Safety, Insolvency and Liquidation<\/span><\/h4>\n\n\n\n| \n HEALTH AND SAFETY<\/strong><\/p>\n<\/td>\n<\/tr>\n\n| \n Register or other record of the earning and other prescribed particulars of all the employees<\/p>\n<\/td>\n | \n 4 years after the date of the last entry in<\/p>\n that register or record<\/p>\n<\/td>\n<\/tr>\n | \n| \n An employer shall keep at a workplace, a record of all incidents which he or she is required to report and also of any other incident which resulted in a person concerned having had to receive medical treatment other than first aid<\/p>\n<\/td>\n | \n 3 years<\/p>\n<\/td>\n<\/tr>\n | \n| \n <\/p>\n<\/td>\n | \n <\/p>\n<\/td>\n<\/tr>\n | \n| \n INSOLVENCY AND LIQUIDATION<\/strong><\/p>\n<\/td>\n<\/tr>\n\n| \n Insolvent estates which have been finally liquidated or in course of liquidation and only with permission of the Master, the trustee may destroy all books and records in his possession relating to the estate<\/p>\n<\/td>\n | \n 6 months from the confirmation by the Master of the final trustees\u2019 account<\/p>\n<\/td>\n<\/tr>\n | \n| \n Insolvent estates which have been finally liquidated, all record sin his office relating to the estate of that insolvent<\/p>\n<\/td>\n | \n After 5 years have lapsed from the rehabilitation of an insolvent<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
\nRECORD KEEPING:<\/u><\/strong><\/span><\/h1>\n <\/p>\n ![\"\"](\"http:\/\/www.tnrekenmeesters.co.za\/wp-content\/uploads\/2019\/05\/shutterstock_141189550-300x200.jpg\") <\/p>\n
<\/h3>\nHow long do you need to keep documents?<\/u><\/strong>How to keep records?<\/u><\/strong><\/span><\/h3>\nPART 2 – COMPANIES<\/span><\/h4>\n\n\n\n| <\/td>\n<\/tr>\n | \n| Company records: Any documents, accounts, books, writing, records or other information that a company is required to keep in terms of the Act and other public regulations <\/td>\n | 7 years or longer<\/td>\n<\/tr>\n | \n| Notice of Incorporation <\/td>\n | Indefinite<\/td>\n<\/tr>\n | \n| Memorandum of Incorporation and any amendments made thereon <\/td>\n | Indefinite<\/td>\n<\/tr>\n | \n| Rules <\/td>\n | Indefinite<\/td>\n<\/tr>\n | \n| Register of company secretary and auditors <\/td>\n | Indefinite<\/td>\n<\/tr>\n | \n| Notice and minutes of all shareholders meetings including, resolutions adopted and documents made available to holders of securities <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Copies of reports of annual general meetings of the company <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Copies of annual financial statements <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Copies of accounting records <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Record of directors and past directors, after the director has retired from the company <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Written communication to holders of securities <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Minutes and resolutions of directors\u2019 meetings, audit committee and directors\u2019 committees <\/td>\n | 7 years<\/td>\n<\/tr>\n | \n| Securities register and uncertificated securities register (Shares) <\/td>\n | Indefinite<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n
\nRECORD KEEPING:<\/u><\/strong><\/span><\/h1>\n <\/p>\n ![\"\"](\"http:\/\/www.tnrekenmeesters.co.za\/wp-content\/uploads\/2019\/05\/17591348953_e51fa5e19e_b-300x200.jpg\") <\/p>\n
<\/h3>\nHow long do you need to keep documents?<\/u><\/strong>How to keep records?<\/u><\/strong><\/span><\/h3>\nPART 2 – CLOSE CORPORATIONS<\/span><\/h4>\n <\/p>\n \n\n\nCLOSE CORPORATIONS<\/strong><\/td>\n<\/tr>\n\n| Accounting records, including supporting schedules to accounting records and ancillary accounting records <\/td>\n | 15 years<\/td>\n<\/tr>\n | \n| Amended Founding Statements (CK2 and CK2) <\/td>\n | Indefinite<\/td>\n<\/tr>\n | \n| Annual financial statements, including annual accounts and the report of the accounting officer <\/td>\n | 15 years<\/td>\n<\/tr>\n | \n| Founding statement (CK1) <\/td>\n | Indefinite<\/td>\n<\/tr>\n | \n| Minutes books as well as resolution passed at meetings <\/td>\n | Indefinite<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n <\/p>\n
\nRECORD KEEPING:<\/u><\/strong><\/span><\/h1>\n <\/p>\n ![](\"https:\/\/www.niftyaccounting.com.au\/wp-content\/uploads\/2016\/12\/recordkeeping.jpg\") <\/p>\n
<\/p>\n How long do you need to keep documents?<\/u><\/strong>How to keep records?<\/u><\/strong><\/span><\/h3>\nPART 1: Individuals<\/u><\/strong><\/span><\/h4>\nRecords must be kept<\/p>\n \n- in their original form;<\/li>\n
- in the form, including electronic, prescribed by the Commissioner by public notice; or<\/li>\n
- in the case of a request by a specific taxpayer to retain records or documents in a different but acceptable form, the form authorised by a senior SARS official;<\/li>\n
- in an orderly fashion;<\/li>\n
- in a safe place; and<\/li>\n
- open for inspection, audit or investigation by SARS or other relevant body.<\/li>\n<\/ul>\n
<\/p>\n How long must records be kept?<\/u><\/strong><\/span><\/h4>\n <\/p>\n \n\n\nPERSON<\/strong><\/td>\nPERIOD<\/strong><\/td>\n<\/tr>\n\n| A person who has submitted a return<\/td>\n | Five years: <\/strong>counting from the date of submission of a return until the last day of the period<\/td>\n<\/tr>\n\n| A person required to submit a return but has not complied<\/td>\n | Five years: <\/strong>After the end of the five years period, | | | | | | | | | | | | |
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<\/h1>\n![\"\"](\"https:\/\/www.tnrekenmeesters.co.za\/wp-content\/uploads\/2020\/07\/URGENT-NOTICE-2-300x251.png\")
<\/p>\n![\"\"](\"https:\/\/www.tnrekenmeesters.co.za\/wp-content\/uploads\/2020\/03\/small-business-clipart-2.jpg\" "\\"SARS")
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